Enter a full or partial title. For example, Regulation 73, Reg 73, or termination of contracts.

Define

Main topics

Stages in Define

Business need

Activities at this commercial stage include (not an exhaustive list):

  • allocating resources to ensure capacity and capability throughout all stages
  • defining requirements and success criteria that are relevant, specific and proportionate
  • assessing complexity, risk and impact of the procurement and contract delivery
  • producing 'Should Cost Model Estimates' and conducting proportionate delivery model assessments.
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Procurement Policy Notes (PPNs)
PPN Title (links open in new tabs)
PPN 01/24 (PCR 2015) Carbon reduction contract schedule (opens in new tab)
PPN 04/23 (PCR 2015) Procuring steel in government contracts (opens in new tab)
PPN 03/22 (PCR 2015) Updated guidance on data protection legislation (opens in new tab)
PPN 05/21 (PCR 2015) National Procurement Policy Statement (opens in new tab)
PPN 11/20 (PCR 2015) Reserving below threshold procurements (opens in new tab)
PPN 06/20 (PCR 2015) Taking account of social value in the award of central government contracts (opens in new tab)
PPN 05/16 (PCR 2015) Open book contract management (opens in new tab)
PPN 12/15 (PCR 2015) Availability of procurement procedures (decision tree) (opens in new tab)
PPN 04/15 (PCR 2015) Taking account of suppliers' past performance (opens in new tab)
PPN 10/14 (PCR 2015) The plan for public procurement of food and catering (opens in new tab)
PPN 01/13 (PCR 2015) Public Sector Equality Duty (opens in new tab)
PPN 10/12 (PCR 2015) The Public Services (Social Value) Act 2012 (opens in new tab)
PPN 004 (PA 2023) PPN 004 Open book contract management (opens in new tab)
PPN 005 (PA 2023) PPN 005 Reserving below threshold (opens in new tab)
PPN 010 (PA 2023) PPN 010 Procuring Steel in Government Contracts (opens in new tab)
PPN 016 (PA 2023) PPN 016 Carbon reduction contract schedule (opens in new tab)
PPN 017 (PA 2023) PPN 017 Improving Transparency of AI use in Procurement (opens in new tab)
PPN 002 (PA 2023) PPN 002 Taking account of social value in the award of central government contracts (opens in new tab)
PPN 011 (PA 2023) PPN 011 Commercial playbooks (opens in new tab)
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Public Contracts Regulations 2015 (PCR 2015)
Regulation (Reg.) Title (links open in new tabs)
Reg. 18 (PCR 2015) Principles of procurement (opens in new tab)
Reg. 19 (PCR 2015) Economic operators (opens in new tab)
Reg. 24 (PCR 2015) Conflicts of interest (opens in new tab)
Reg. 25A (PCR 2015) Conditions relating to the GPA (opens in new tab)
Reg. 25B (PCR 2015) Conditions relating to international agreements by which the United Kingdom is bound, other than the GPA (opens in new tab)
Reg. 42 (PCR 2015) Technical specifications (opens in new tab)
Reg. 43 (PCR 2015) Labels (opens in new tab)
Reg. 44 (PCR 2015) Test reports, certificates and other means of proof (opens in new tab)
Reg. 67 (PCR 2015) Contract award criteria (opens in new tab)
Reg. 70 (PCR 2015) Conditions for performance of contracts (opens in new tab)
Reg. 84 (PCR 2015) Reporting and documentation requirements (opens in new tab)
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Procurement Act 2023 (PA 2023)
Section (S.) Title (links open in new tabs)
S. 12 (PA 2023) Covered procurement: objectives (opens in new tab)
S. 13 (PA 2023) The national procurement policy statement (opens in new tab)
S. 14 (PA 2023) The Wales procurement policy statement (opens in new tab)
S. 20 (PA 2023) Competitive tendering procedures (opens in new tab)
S. 23 (PA 2023) Award criteria (opens in new tab)
S. 25 (PA 2023) Sub-contracting specifications (opens in new tab)
S. 41 (PA 2023) Direct award in special cases (opens in new tab)
S. 52 (PA 2023) Key performance indicators (opens in new tab)
S. 56 (PA 2023) Technical specifications (opens in new tab)
S. 81 (PA 2023) Conflicts of interest: duty to identify (opens in new tab)
S. 82 (PA 2023) Conflicts of interest: duty to mitigate (opens in new tab)
S. 83 (PA 2023) Conflicts assessments (opens in new tab)
S. 98 (PA 2023) Record-keeping (opens in new tab)
Schedule 8 (PA 2023) Para 1: Provided for in the contract (opens in new tab)
Schedule 8 (PA 2023) Para 5: Materialisation of a known risk (opens in new tab)
Schedule 8 (PA 2023) Para 6: Materialisation of a known risk (opens in new tab)
Schedule 8 (PA 2023) Para 7: Materialisation of a known risk (opens in new tab)
Schedule 8 (PA 2023) Para 10: Defence authority contracts (opens in new tab)
Schedule 8 (PA 2023) Para 11: Defence authority contracts (opens in new tab)
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Commercial Playbooks
Product Title (links open in new tabs)
Playbook Sourcing Playbook (opens in new tab)
Guidance Note (Sourcing Playbook) Using the Playbook in conjunction with framework agreements (opens in new tab)
Guidance Note (Sourcing Playbook) Should Cost Modelling (opens in new tab)
Guidance Note (Sourcing Playbook) Delivery model assessments (opens in new tab)
Guidance Note (Sourcing Playbook) Bid evaluation (opens in new tab)
Guidance Note (Sourcing Playbook) Assessing and monitoring the economic and financial standing of suppliers (opens in new tab)
Guidance Note (Sourcing Playbook) Benefits measurement (opens in new tab)
Guidance Note (Sourcing Playbook) Testing and piloting services (opens in new tab)
Guidance Note (Sourcing Playbook) Risk allocation and pricing approaches (opens in new tab)
Guidance Note (Sourcing Playbook) Competitive dialogue and competitive procedure with negotiation (opens in new tab)
Playbook Consultancy Playbook (opens in new tab)
Guidance Note (Consultancy Playbook) Knowledge and skills: Generation, transfer and sharing (opens in new tab)
Playbook Digital, Data and Technology Playbook (opens in new tab)
Guidance (Digital, Data and Technology Playbook) Commercial and supplier management approach to mitigating and preventing legacy IT (opens in new tab)
Guidance Note (Digital, Data and Technology Playbook) Intellectual Property Rights (opens in new tab)
Playbook Construction Playbook (opens in new tab)
Guidance Note (Construction Playbook) Promoting net zero carbon and sustainability in construction (opens in new tab)
Guidance Note (Construction Playbook) Summary: Recommendations in constructing the gold standard, an independent review of public sector construction frameworks (opens in new tab)
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Commercial templates
Template Title (links open in new tabs)
Standard template (PCR 2015) (PCR 2015) Conflict of Interest (CoI) declaration form (opens in new tab)
Standard template (PA 2023) (PA 2023) Conflict of Interest declaration form (opens in new tab)
Standard template (PA 2023) (PA 2023) Conflicts assessment (opens in new tab)
Standard template (PA 2023) (PA 2023) Procurement specific questionnaire (opens in new tab)
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