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Define

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Stages in Define

Sourcing strategy

Activities at this commercial stage include (not an exhaustive list):

  • analysing commercial options which take account whole life cost and maximising competition
  • identifying an appropriate route to market which considers complexity of requirements, contract type and market capacity / capability
  • developing sourcing strategy and delivery plan including managing strategy approvals.
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Procurement Policy Notes (PPNs)
PPN Title (links open in new tabs)
PPN 03/24 (PCR 2015) Standard Selection Questionnaire (SQ) (opens in new tab)
PPN 01/24 (PCR 2015) Carbon reduction contract schedule (opens in new tab)
PPN 11/23 (PCR 2015) New thresholds (opens in new tab)
PPN 10/23 (PCR 2015) Taking account of a bidder's approach to payment in the procurement of major contracts (opens in new tab)
PPN 09/23 (PCR 2015) Updates to the Cyber Essential Scheme (opens in new tab)
PPN 05/23 (PCR 2015) Implementing new Free Trade Agreements - changes to public procurement obligations arising from the Australia and New Zealand Free Trade Agreement (opens in new tab)
PPN 04/23 (PCR 2015) Procuring steel in government contracts (opens in new tab)
PPN 02/23 (PCR 2015) Tackling modern slavery in government supply chains (opens in new tab)
PPN 05/21 (PCR 2015) National Procurement Policy Statement (opens in new tab)
PPN 04/21 (PCR 2015) Applying exclusions in public procurement, managing conflicts of interest and whistleblowing (opens in new tab)
PPN 02/21 (PCR 2015) The WTO GPA and the UK-EU TCA (opens in new tab)
PPN 01/21 (PCR 2015) Procurement in an emergency (opens in new tab)
PPN 11/20 (PCR 2015) Reserving below threshold procurements (opens in new tab)
PPN 10/20 (PCR 2015) Public procurement after the transition period ends on 31 December 2020 (opens in new tab)
PPN 06/20 (PCR 2015) Taking account of social value in the award of central government contracts (opens in new tab)
PPN 05/16 (PCR 2015) Open book contract management (opens in new tab)
PPN 01/16 (PCR 2015) Complying with international obligations (opens in new tab)
PPN 12/15 (PCR 2015) Availability of procurement procedures (decision tree) (opens in new tab)
PPN 04/15 (PCR 2015) Taking account of suppliers' past performance (opens in new tab)
PPN 03/15 (PCR 2015) Reforms to make public procurement more accessible to SMEs (opens in new tab)
PPN 01/13 (PCR 2015) Public Sector Equality Duty (opens in new tab)
PPN 10/12 (PCR 2015) The Public Services (Social Value) Act 2012 (opens in new tab)
PPN 015 (PA 2023) How to take account of a supplier's approach to payment in the procurement of major contracts (opens in new tab)
PPN 018 (PA 2023) How to take account of a supplier's approach to payment in the procurement of major contracts (opens in new tab)
PPN 004 (PA 2023) PPN 004 Open book contract management (opens in new tab)
PPN 005 (PA 2023) PPN 005 Reserving below threshold (opens in new tab)
PPN 009 (PA 2023) PPN 009 Tackling modern slavery in government supply chains (opens in new tab)
PPN 010 (PA 2023) PPN 010 Procuring Steel in Government Contracts (opens in new tab)
PPN 014 (PA 2023) PPN 014 Updates to the Cyber Essential Scheme (opens in new tab)
PPN 016 (PA 2023) PPN 016 Carbon reduction contract schedule (opens in new tab)
PPN 011 (PA 2023) PPN 011 Commercial playbooks (opens in new tab)
PPN 002 (PA 2023) PPN 002 Taking account of social value in the award of central government contracts (opens in new tab)
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Public Contracts Regulations 2015 (PCR 2015)
Regulation (Reg.) Title (links open in new tabs)
Reg. 4 (PCR 2015) Mixed procurement (opens in new tab)
Reg. 5 (PCR 2015) Threshold amounts (opens in new tab)
Reg. 6 (PCR 2015) Methods for calculating the estimated value of procurement (opens in new tab)
Reg. 7 (PCR 2015) Contracts in the water, energy, transport and postal services sectors (opens in new tab)
Reg. 8 (PCR 2015) Specific exclusions in the field of electronic communications (opens in new tab)
Reg. 9 (PCR 2015) Public contracts awarded, and design contests organised, pursuant to international rules (opens in new tab)
Reg. 10 (PCR 2015) Specific exclusions for service contracts (opens in new tab)
Reg. 11 (PCR 2015) Service contracts awarded on the basis of an exclusive right (opens in new tab)
Reg. 12 (PCR 2015) Public contracts between entities within the public sector (opens in new tab)
Reg. 12A (PCR 2015) Contracts and framework agreements for health and care services (opens in new tab)
Reg. 13 (PCR 2015) Contracts subsidised by contracting authorities (opens in new tab)
Reg. 14 (PCR 2015) Research and development services (opens in new tab)
Reg. 15 (PCR 2015) Defence and Security (opens in new tab)
Reg. 16 (PCR 2015) Mixed procurement involving defence or security aspects (opens in new tab)
Reg. 17 (PCR 2015) Public contracts and design contests involving defence or security aspects which are awarded or organised pursuant to international rules (opens in new tab)
Reg. 18 (PCR 2015) Principles of procurement (opens in new tab)
Reg. 19 (PCR 2015) Economic operators (opens in new tab)
Reg. 20 (PCR 2015) Reserved contracts (opens in new tab)
Reg. 22 (PCR 2015) Rules applicable to communication (opens in new tab)
Reg. 25A (PCR 2015) Conditions relating to the GPA (opens in new tab)
Reg. 25B (PCR 2015) Conditions relating to international agreements by which the United Kingdom is bound, other than the GPA (opens in new tab)
Reg. 26 (PCR 2015) Choice of procedures (opens in new tab)
Reg. 27 (PCR 2015) Open procedure (opens in new tab)
Reg. 28 (PCR 2015) Restricted procedure (opens in new tab)
Reg. 29 (PCR 2015) Competitive procedure with negotiation (opens in new tab)
Reg. 30 (PCR 2015) Competitive dialogue (opens in new tab)
Reg. 31 (PCR 2015) Innovation partnership (opens in new tab)
Reg. 32 (PCR 2015) Use of negotiated procedure without prior publication (opens in new tab)
Reg. 33 (PCR 2015) Framework agreements (opens in new tab)
Reg. 34 (PCR 2015) Dynamic purchasing systems (opens in new tab)
Reg. 35 (PCR 2015) Electronic auctions (opens in new tab)
Reg. 36 (PCR 2015) Electronic catalogues (opens in new tab)
Reg. 37 (PCR 2015) Centralised purchasing activities and central purchasing bodies (opens in new tab)
Reg. 38 (PCR 2015) Occasional joint procurement (opens in new tab)
Reg. 41 (PCR 2015) Prior involvement of candidates or tenderers (opens in new tab)
Reg. 42 (PCR 2015) Technical specifications (opens in new tab)
Reg. 43 (PCR 2015) Labels (opens in new tab)
Reg. 44 (PCR 2015) Test reports, certificates and other means of proof (opens in new tab)
Reg. 45 (PCR 2015) Variants (opens in new tab)
Reg. 46 (PCR 2015) Division of contracts into lots (opens in new tab)
Reg. 47 (PCR 2015) Setting time limits (opens in new tab)
Reg. 48 (PCR 2015) Prior information notices (opens in new tab)
Reg. 53 (PCR 2015) Electronic availability of procurement documents (opens in new tab)
Reg. 56 (PCR 2015) General principles in awarding contracts etc (opens in new tab)
Reg. 60 (PCR 2015) Means of proof (opens in new tab)
Reg. 62 (PCR 2015) Quality assurance standards and environmental management standards (opens in new tab)
Reg. 65 (PCR 2015) Reduction of the number of otherwise qualified candidates to be invited to participate (opens in new tab)
Reg. 66 (PCR 2015) Reduction of the number of tenders and solutions (opens in new tab)
Reg. 67 (PCR 2015) Contract award criteria (opens in new tab)
Reg. 68 (PCR 2015) Life-cycle costing (opens in new tab)
Reg. 74 (PCR 2015) Award of contracts for social and other specific services (opens in new tab)
Reg. 75 (PCR 2015) Publication of notices (opens in new tab)
Reg. 76 (PCR 2015) Principles of awarding contracts (opens in new tab)
Reg. 77 (PCR 2015) Reserved contracts for certain services (opens in new tab)
Reg. 78 (PCR 2015) Scope of Section 8 (opens in new tab)
Reg. 80 (PCR 2015) Rules on the organisation of design contests and the selection of participants (opens in new tab)
Reg. 84 (PCR 2015) Reporting and documentation requirements (opens in new tab)
Reg. 109 (PCR 2015) Scope of Chapter 8 (opens in new tab)
Reg. 110 (PCR 2015) Publication of contract opportunities on Contracts Finder (opens in new tab)
Reg. 111 (PCR 2015) Assessing suitability etc (opens in new tab)
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Procurement Act 2023 (PA 2023)
Section (S.) Title (links open in new tabs)
S. 1 (PA 2023) Procurement and covered procurement (opens in new tab)
S. 3 (PA 2023) Public contracts (opens in new tab)
S. 4 (PA 2023) Valuation of contracts (opens in new tab)
S. 5 (PA 2023) Mixed procurement: above and below threshold (opens in new tab)
S. 6 (PA 2023) Utilities contracts (opens in new tab)
S. 7 (PA 2023) Defence and security contracts (opens in new tab)
S. 8 (PA 2023) Concession contracts (opens in new tab)
S. 9 (PA 2023) Light touch contracts (opens in new tab)
S. 10 (PA 2023) Mixed procurement: special regime contracts (opens in new tab)
S. 11 (PA 2023) Covered procurement only in accordance with this Act (opens in new tab)
S. 12 (PA 2023) Covered procurement: objectives (opens in new tab)
S. 13 (PA 2023) The national procurement policy statement (opens in new tab)
S. 14 (PA 2023) The Wales procurement policy statement (opens in new tab)
S. 15 (PA 2023) Planned procurement notices (opens in new tab)
S. 16 (PA 2023) Preliminary market engagement (opens in new tab)
S. 18 (PA 2023) Duty to consider lots (opens in new tab)
S. 23 (PA 2023) Award criteria (opens in new tab)
S. 24 (PA 2023) Refining award criteria (opens in new tab)
S. 25 (PA 2023) Sub-contracting specifications (opens in new tab)
S. 32 (PA 2023) Reserving contracts to supported employment providers (opens in new tab)
S. 33 (PA 2023) Reserving contracts to public service mutuals (opens in new tab)
S. 34 (PA 2023) Competitive award by reference to dynamic markets (opens in new tab)
S. 35 (PA 2023) Dynamic markets: establishment (opens in new tab)
S. 36 (PA 2023) Dynamic markets: membership (opens in new tab)
S. 38 (PA 2023) Dynamic markets: fees (opens in new tab)
S. 41 (PA 2023) Direct award in special cases (opens in new tab)
S. 45 (PA 2023) Frameworks (opens in new tab)
S. 46 (PA 2023) Frameworks: competitive selection process (opens in new tab)
S. 47 (PA 2023) Frameworks: maximum term (opens in new tab)
S. 49 (PA 2023) Open frameworks (opens in new tab)
S. 54 (PA 2023) Time limits (opens in new tab)
S. 56 (PA 2023) Technical specifications (opens in new tab)
S. 81 (PA 2023) Conflicts of interest: duty to identify (opens in new tab)
S. 82 (PA 2023) Conflicts of interest: duty to mitigate (opens in new tab)
S. 83 (PA 2023) Conflicts assessments (opens in new tab)
S. 84 (PA 2023) Regulated below-threshold contracts (opens in new tab)
S. 85 (PA 2023) Regulated below-threshold contracts: procedure (opens in new tab)
S. 86 (PA 2023) Regulated below-threshold contracts: duty to consider small and medium-sized enterprises (opens in new tab)
S. 87 (PA 2023) Regulated below-threshold contracts: notices (opens in new tab)
S. 90 (PA 2023) Treaty state suppliers: non-discrimination (opens in new tab)
S. 91 (PA 2023) Treaty state suppliers: non-discrimination in Scotland (opens in new tab)
S. 98 (PA 2023) Record-keeping (opens in new tab)
S. 114 (PA 2023) Definitions relating to procurement arrangements (opens in new tab)
Schedule 1 (PA 2023) Schedule 1: Para 1 (opens in new tab)
Schedule 2 (PA 2023) Para 2: Vertical arrangements (opens in new tab)
Schedule 2 (PA 2023) Para 3: Horizontal arrangements (opens in new tab)
Schedule 2 (PA 2023) Para 4: Defence and security contracts (opens in new tab)
Schedule 2 (PA 2023) Para 5: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 6: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 7: General (opens in new tab)
Schedule 2 (PA 2023) Para 8: Land and buildings etc (opens in new tab)
Schedule 2 (PA 2023) Para 9: Broadcasting (opens in new tab)
Schedule 2 (PA 2023) Para 10: Broadcasting (opens in new tab)
Schedule 2 (PA 2023) Para 11: Electronic communications services (opens in new tab)
Schedule 2 (PA 2023) Para 12: Electronic communications services (opens in new tab)
Schedule 2 (PA 2023) Para 13: Alternative dispute resolution (opens in new tab)
Schedule 2 (PA 2023) Para 14: Legal services (opens in new tab)
Schedule 2 (PA 2023) Para 15: Financial Services (opens in new tab)
Schedule 2 (PA 2023) Para 16: Financial Services (opens in new tab)
Schedule 2 (PA 2023) Para 17: Financial Services (opens in new tab)
Schedule 2 (PA 2023) Para 18: Employment (opens in new tab)
Schedule 2 (PA 2023) Para 19: Employment (opens in new tab)
Schedule 2 (PA 2023) Para 20: Emergency services (opens in new tab)
Schedule 2 (PA 2023) Para 21: Public passenger transport services (opens in new tab)
Schedule 2 (PA 2023) Para 22: Research and development services (opens in new tab)
Schedule 2 (PA 2023) Para 23: International agreements and organisations (opens in new tab)
Schedule 2 (PA 2023) Para 24: International agreements and organisations (opens in new tab)
Schedule 2 (PA 2023) Para 25: National Security (opens in new tab)
Schedule 2 (PA 2023) Para 26: Intelligence activities (opens in new tab)
Schedule 2 (PA 2023) Para 27: Defence and security contracts (opens in new tab)
Schedule 2 (PA 2023) Para 28: Defence and security contracts (opens in new tab)
Schedule 2 (PA 2023) Para 29: Defence and security contracts (opens in new tab)
Schedule 2 (PA 2023) Para 30: Defence and security contracts (opens in new tab)
Schedule 2 (PA 2023) Para 31: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 32: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 33: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 34: Utilities contracts (opens in new tab)
Schedule 2 (PA 2023) Para 35: Concession contracts (opens in new tab)
Schedule 2 (PA 2023) Para 36: Concession contracts (opens in new tab)
Schedule 2 (PA 2023) Para 37: Concession contracts (opens in new tab)
Schedule 2 (PA 2023) Para 38: Commercial contracts of the City of London (opens in new tab)
Schedule 3 (PA 2023) Para 1: General rule (opens in new tab)
Schedule 3 (PA 2023) Para 2: Frameworks (opens in new tab)
Schedule 3 (PA 2023) Para 4: Anti-avoidance (opens in new tab)
Schedule 3 (PA 2023) Para 5: Cases where estimate not possible (opens in new tab)
Schedule 4 (PA 2023) Para 1: Gas and heat (opens in new tab)
Schedule 4 (PA 2023) Para 2: Electricity (opens in new tab)
Schedule 4 (PA 2023) Para 3: Water (opens in new tab)
Schedule 4 (PA 2023) Para 4: Transport (opens in new tab)
Schedule 4 (PA 2023) Para 5: Ports and airports (opens in new tab)
Schedule 4 (PA 2023) Para 6: Extraction of oil and gas and exploration for, or extraction of, coal or other solid fuels (opens in new tab)
Schedule 4 (PA 2023) Para 7: Interpretation of Schedule (opens in new tab)
Schedule 4 (PA 2023) Para 8: Generation of electricity in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 9: Production of electricity in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 10: Wholesale or retail sale of electricity in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 11: Wholesale or retail sale of gas in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 12: Exploration for oil in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 13: Exploration for natural gas in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 14: Production of oil in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 15: Production of natural gas in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 16: Development of infrastructure for production of oil in England, Scotland or Wales (opens in new tab)
Schedule 4 (PA 2023) Para 17: Development of infrastructure for production of natural gas in England, Scotland or Wales (opens in new tab)
Schedule 5 (PA 2023) Para 2: Prototypes and development (opens in new tab)
Schedule 5 (PA 2023) Para 3: Prototypes and development (opens in new tab)
Schedule 5 (PA 2023) Para 4: Single suppliers (opens in new tab)
Schedule 5 (PA 2023) Para 5: Single suppliers (opens in new tab)
Schedule 5 (PA 2023) Para 6: Single suppliers (opens in new tab)
Schedule 5 (PA 2023) Para 7: Additional or repeat goods, services or works (opens in new tab)
Schedule 5 (PA 2023) Para 8: Additional or repeat goods, services or works (opens in new tab)
Schedule 5 (PA 2023) Para 9: Additional or repeat goods, services or works (opens in new tab)
Schedule 5 (PA 2023) Para 10: Commodities (opens in new tab)
Schedule 5 (PA 2023) Para 11: Advantageous terms on insolvency (opens in new tab)
Schedule 5 (PA 2023) Para 12: Advantageous terms on insolvency (opens in new tab)
Schedule 5 (PA 2023) Para 13: Urgency (opens in new tab)
Schedule 5 (PA 2023) Para 14: Urgency (opens in new tab)
Schedule 5 (PA 2023) Para 15: User choice contracts (opens in new tab)
Schedule 5 (PA 2023) Para 16: User choice contracts (opens in new tab)
Schedule 5 (PA 2023) Para 17: User choice contracts (opens in new tab)
Schedule 5 (PA 2023) Para 18: Defence and security (opens in new tab)
Schedule 5 (PA 2023) Para 19: Defence and security (opens in new tab)
Schedule 5 (PA 2023) Para 20: Defence and security (opens in new tab)
Schedule 8 (PA 2023) Para 1: Provided for in the contract (opens in new tab)
Schedule 8 (PA 2023) Para 5: Materialisation of a known risk (opens in new tab)
Schedule 8 (PA 2023) Para 6: Materialisation of a known risk (opens in new tab)
Schedule 8 (PA 2023) Para 7: Materialisation of a known risk (opens in new tab)
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Commercial Playbooks
Product Title (links open in new tabs)
Playbook Sourcing Playbook (opens in new tab)
Guidance Note (Sourcing Playbook) Using the Playbook in conjunction with framework agreements (opens in new tab)
Guidance Note (Sourcing Playbook) Bid evaluation (opens in new tab)
Guidance Note (Sourcing Playbook) Risk allocation and pricing approaches (opens in new tab)
Guidance Note (Sourcing Playbook) Competitive dialogue and competitive procedure with negotiation (opens in new tab)
Playbook Consultancy Playbook (opens in new tab)
Guidance Note (Consultancy Playbook) Knowledge and skills: Generation, transfer and sharing (opens in new tab)
Playbook Digital, Data and Technology Playbook (opens in new tab)
Guidance Note (Digital, Data and Technology Playbook) Contracting for Agile (opens in new tab)
Guidance (Digital, Data and Technology Playbook) Commercial and supplier management approach to mitigating and preventing legacy IT (opens in new tab)
Playbook Construction Playbook (opens in new tab)
Guidance Note (Construction Playbook) Longer term contracting programmes, projects and portfolios in construction (opens in new tab)
Guidance Note (Construction Playbook) Promoting net zero carbon and sustainability in construction (opens in new tab)
Guidance Note (Construction Playbook) Summary: Recommendations in constructing the gold standard, an independent review of public sector construction frameworks (opens in new tab)
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Commercial templates
Template Title (links open in new tabs)
Standard template (PCR 2015) (PCR 2015) Commercial sourcing strategy (opens in new tab)
Standard template (PCR 2015) (PCR 2015) Conflict of Interest (CoI) declaration form (opens in new tab)
Standard template (PA 2023) (PA 2023) Direct award justification report (opens in new tab)
Standard template (PA 2023) (PA 2023) Conflicts assessment (opens in new tab)
Standard template (PA 2023) (PA 2023) Conflict of Interest declaration form (opens in new tab)
Standard template (PA 2023) (PA 2023) Sourcing strategy (opens in new tab)
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